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What to do in May/June
Nominating Committee
Notify Principal by May 1st of the date of elections.
Elections must be held in accordance with your bylaws and the Chancellors timeline
for odd and even years. This information is provided by Presidents' Council
and OFEA each year. Elections held at any other time will not be valid.
Nominations Notice must go out 10 days in
advance.
Close of Nominations and elections must be
held at a time to ensure maximum participation based on your past PTA/P/A
attendance.
Installment of new officers and transfer of records
may be done on the same night.
All committees should give reports if they have not done so at the previous
meeting - proposed fund raisers for next year, Proposed
Budget, Audit etc...
PTA Title 1 Sub Committee - Parents of SLT
Should be working on the CEP and clearly defining Goals for the title 1
programs within the school as well as the spending of title 1 parent
involvement allocation for the upcoming school year. This is then brought forth to your general
membership for meaningful discussion and participation in decision
making. The recommendations made by parents must be clearly defined
and noted in the minutes and are then brought back to the SLT.
Title 1 Chair Person Elections
Prior to PTA Elections you must have an open discussion and election
with your general membership in regard to if you choose to be a
Title 1 PTA/PA sub committee or a Title 1 P.A.C. (Parent Advisory
Council)
General membership must vote on which they prefer.
Weather parents choose a Sub Committee or a PAC, a chairperson must
be elected immediately and certified by the principal.
Click here to
download certification form. (doc format) |
SLT Elections
First and foremost, check your SLT & PA/PTA bylaws to see how many
parents are on the SLT, what the terms and term limits are and if alternates
are allowed.
Send out the vacancy/SLT Election notice with the tear off stating the date of the meeting that nominations and elections for
PA/ SLT will be held.
Hope to get back many tear offs. Then at the meeting ask for more volunteers. If you get only
the required amount of volunteers, then there is no election.
If you get more than required then a ballot is made and voting will commence. (follow standard procedures for nominations and elections) Let candidates tell a little about themselves.
As on any ballot, names should be listed in alphabetical order. You ask the voters to circle
The required amount of parents out of however many names are there (minus
one or including the president as they are automatic). Count votes. The
candidates with the highest votes win the next highest can be an alternate.
(If the bylaws allow for an alternate) (Understand- an alternate is only if
a member drops out so another election is not needed, an alternate does not
sit in if someone will be absent)
Understand that the president of the PA/PTA is an automatic core member of the SLT so if 4 are needed then you only need to vote in 3. Co-President is not an automatic. If a co-presidency exists, then only 1 is an automatic of the SLT the other needs to be voted in. Usually the Co-Presidents split it up one is SLT the other is Presidents' Council.
New Presidents or Recording Secretaries should set up their outlook
e-mail account immediately. If one was set up by a previous board
member, please change the password. Many important documents and time
sensitive information is sent to parents through this medium
Click
here for instructions
Tips on Running PA/PTA Elections
please download a great checklist put together by Parent Support here
~> Checklist (doc format)
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